Where Your Week Quietly Disappears
This is not a productivity guide.
If your business is growing but everything feels heavier than it should, the problem usually isn’t effort. It’s where your attention is going.
This short diagnostic will help you see which parts of your week quietly depend on you and shouldn’t.
Don’t try to fix anything yet.
Just observe honestly.
Step 1: Think About a Normal Week
Not your best week.
Not your worst week.
A typical one.
Now mentally sort your time into the four categories below.
You don’t need exact hours. Patterns are enough.
1️ Creation
This is work that directly creates value for the business.
Examples:
- setting direction or priorities
- solving high-leverage problems
- closing key deals
- thinking about what the business should become next
Question:
Does this time feel energizing or draining?
Creation usually feels heavy but meaningful.
2️ Decisions
This is where judgment is required.
Examples:
- approving work
- choosing between options
- reviewing outputs
- deciding what matters most this week
Some decisions belong with you.
Many don’t, but still end up on your plate.
Question:
How many of these decisions could someone else make if the rules were clearer?
3️ Interruptions
These are unplanned moments that break focus.
Examples:
- “quick questions”
- Slack pings
- clarifications
- context-setting messages
Each one feels small.
Together, they fragment your week.
Question:
Do these interruptions require your judgment or just your availability?
4️ Escalations
These are problems that move upward.
Examples:
- client issues
- internal disagreements
- edge cases
- exceptions to normal flow
Escalations feel like leadership.
Over time, they become a dependency.
Question:
Are these problems unclear or just undeclared?
Step 2: Identify the Leaks
Now the important part.
Look at the four categories and ask:
Which two take the most time but shouldn’t belong to me anymore?
Don’t overthink it.
Most founders immediately see the answer.
Write them down.
Step 3: The Interpretation (Simple, Honest)
- If Creation is missing → you’re trapped in the business
- If Decisions dominate → clarity hasn’t been externalized
- If Interruptions dominate → the business routes context to you
- If Escalations dominate → rules don’t exist, only judgment
None of these mean failure.
They mean the business is growing faster than its structure.
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Step 4: See What to Systemize First
Not sure where to start? Here’s a simple trick: track your tasks in a Notion database, and it will show you exactly which ones to delegate or systemize first.
This isn’t guesswork, it’s based on what actually drains your time.
This isn’t guesswork, it’s based on what actually drains your time.
How to use it:
- List your tasks: everything that takes your attention this week.
- Rate each task:
- Annoyance (1–5): How frustrating it is
- Frequency (1–5): How often it happens
- Simplicity (1–5): How easy it would be to systemize or delegate
- Impact (1–5): For context, doesn’t affect priority
- The Priority Score calculates automatically. Higher scores = tasks you should systemize or delegate immediately.
To make this diagnostic fully interactive, click “Duplicate” in the top-right corner. Then you can add your own tasks and see the Priority Scores in action.
Task (1)
Table view
Task
Annoyance
Impact
Simplicity
Frequency
Priority Score
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Final Note
Most founders assume this pressure is normal.
It’s not a character flaw.
It’s not a motivation issue.
It’s what happens when a business scales before decisions, context, and ownership do.
Seeing the pattern is the first step.
Fixing it comes later.
More resources here
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Want a faster way to fix these leaks?
If you’re already running $500K+ per year and feel your business getting heavier every day I made a quick video showing how to stop the busywork, regain focus, and get fast help scaling
It’s designed for founders who are ready to act now, not just think about it.
Watch the video now and see exactly how to take control of your business today.
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